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PRIVACY & COOKIE POLICY

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KN Institute for Leadership and Resilience (KN-ILR)


Last updated: 14 December 2025

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1. Introduction

KN Institute for Leadership and Resilience (“KN-ILR”, “we”, “our”, “the Institute”) is committed to protecting your privacy and personal data. We strive to meet the highest standards of data protection globally, including the European Union’s General Data Protection Regulation (GDPR), and where applicable, other relevant privacy and data protection laws in Asia and Europe. This Privacy & Cookie Policy explains how we collect, use, store, share, and protect personal information when you visit our website, contact us, register for trainings, or otherwise engage with our services.

This policy applies to all visitors, participants, clients, and partners interacting with KN-ILR through our website or services.

 

2. Data Controller and Contact Information

KN Institute for Leadership and Resilience (KN-ILR) is the Data Controller for the purposes of this Privacy & Cookie Policy.

Address: Tbilisi, Georgia

Email: info@kn-ilr.com

Website: www.kn-ilr.com

 

3. Personal Data We Collect

3.1 Information You Provide Directly

We may collect personal data that you voluntarily provide, including:

  • Full name

  • Email address

  • Phone number

  • Country of residence

  • Course or event registration details

  • Messages sent via contact or inquiry forms

  • Professional or organizational information you choose to share

 

3.2 Automatically Collected Information

When you visit our website, certain information may be collected automatically, including:

  • IP address

  • Browser type and version

  • Device and operating system information

  • Pages visited and interactions on the site

  • Date, time, and duration of visits

  • Cookies and similar technologies (see Section 9)

Automatically collected data that is not strictly necessary for website operation is processed only after you provide consent through our cookie consent mechanism.

 

4. Purposes of Processing

We process personal data for the following purposes:

  • Managing course registrations and participation

  • Communicating with you about trainings, schedules, updates, or inquiries

  • Providing customer support and responding to requests

  • Improving website functionality and user experience

  • Sending relevant information about programs or services where consent is given

  • Maintaining internal administrative and operational records

  • Complying with legal and regulatory obligations

We do not sell personal data.

 

5. Legal Basis for Processing (GDPR)

We process personal data under one or more of the following legal bases:

  • Consent: where you actively provide your consent, for example when submitting forms, subscribing to marketing communications, or accepting non-essential cookies. You may withdraw your consent at any time.

  • Contractual necessity: where processing is required to take steps prior to entering into a contract or to perform a contract for trainings or services you have registered for.

  • Legitimate interest: where processing is necessary for our internal administration, service improvement, security, network security, and fraud prevention, provided that such interests do not override your fundamental rights and freedoms.

  • Legal obligation: where processing is required to comply with applicable laws or regulatory requirements, including accounting, audit, or other statutory obligations.

 

6. Data Retention

We retain personal data only for as long as necessary for the purposes described in this policy:

  • Marketing-related data: retained until consent is withdrawn

  • Contact and inquiry data: generally up to 24 months

  • Training participation and contractual records: retained in accordance with applicable accounting and legal requirements

Personal data is securely deleted or anonymized once it is no longer required.

 

7. Sharing of Personal Data

We may share personal data only where necessary and limited to the purposes described above, including:

  • Trainers, facilitators, or consultants involved in delivering services

  • Service providers such as website hosting, consent management platforms, communication tools, booking systems, or payment processors

  • Authorities or regulators where required by law

Where third-party service providers are used, they are bound by Data Processing Agreements (DPAs) requiring them to process data only on our instructions and in compliance with applicable data protection laws.

We do not sell or rent personal data.

 

8. International Data Transfers

As KN-ILR operates from Georgia (a country outside the European Economic Area – EEA) and serves an international audience, personal data may be processed outside your country of residence, including outside the EEA.

Where personal data is transferred internationally, we ensure appropriate safeguards are in place. For transfers of EEA personal data to third countries (including Georgia), we rely on Standard Contractual Clauses (SCCs) approved by the European Commission or equivalent lawful transfer mechanisms.

 

9. Cookies & Similar Technologies

Our website uses cookies and similar technologies to ensure proper functionality, analyze usage, and support optional features.

We use a cookie consent banner that requires explicit, opt-in consent for all non-essential cookies. You can:

  • Accept all cookies

  • Reject non-essential cookies

  • Manage or withdraw your consent at any time

Non-essential cookies are not placed unless you actively provide consent.
Disabling certain cookies may affect website functionality.

Cookie categories may include:

  • Essential cookies

  • Functional cookies

  • Analytics cookies

  • Marketing cookies

 

10. Your Rights (GDPR)

Depending on your location and applicable law, you may have the right to:

  • Access your personal data

  • Request correction or updates

  • Request deletion (“right to be forgotten”)

  • Request data portability

  • Withdraw consent at any time

  • Restrict or object to processing

  • Lodge a complaint with a relevant data protection supervisory authority

To exercise your rights, contact us at info@kn-ilr.com.
We will respond to all legitimate requests within 30 days.

 

11. Children’s Data

Our services are intended for adults. We do not knowingly collect personal data from individuals under the age of 18.

 

12. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites.

 

13. Changes to This Policy

We may update this Privacy & Cookie Policy from time to time. The most recent version will always be published on this page with an updated revision date.

 

14. Contact Information

If you have any questions or concerns about this Privacy & Cookie Policy or the processing of your personal data, please contact:

 

KN Institute for Leadership and Resilience (KN-ILR)
Tbilisi, Georgia
Email: info@kn-ilr.com
Website: www.kn-ilr.com

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